Projects | Studio
Unit 3 | Spring 2021 | L.J. University
  • Student VENKAT DOSHI
  • Code PUM21395
  • Faculty Management
  • Tutor/s Nimitt Karia,Radhika Budhbhatti,Avik Munshi,Kruti Javeri

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 LJ University, Ahmedabad The objective of the exercise has been to study tangible and intangible assets, analyse observations and propose solutions to augment and enhance the efficiency of the campus with a vision to make the campus the best in class. The site spans over 14 acres with a built-up area of 70,000.00 sq. m. in 6 buildings with a student population of 13,500 students. The proposals range from management policy modifications to suggestions for civil interventions. This portfolio focuses on the following assets: Solid Waste Management, Organizational Structure, and Building Maintenance 

Introduction to site and the assets that were worked on with the group members over a period of three months to develop an FM plan.
It is important to understand the stakeholders before working on any aspect of a project. These are the stakeholders for LJ University clubbed into many broader categories. Many stakeholders are not a part of this chart as well, however their influence and importance might be in a direction that does not affect the facility from a facility managers point of view. It is also important to understand the responsibilities of the people who are directly a part of the activity. As a facility manager, our core is the estate manager's department. It is also important to know the agency working on the asset. For the two assets, the housekeeping agency is the one we are concerned with.
Understanding and displaying an organization chart is always a crucial matter. Here, after understanding the needs of this University from one point of view, i.e., a facility manager, and after understanding the needs of the various assets, this is the organization chart that would be most beneficial, at least in the short term.
Solid Waste Management is a crucial aspect for any site, active or inactive and at all levels of structure. This slide gives a peek at the various requirements needed to arrive at the cause and effect study shown
After the analysis, cones the proposals. How to get to segregating the waste and then to monetizing it. Other options were considered and ultimately discarded to arrive at these based on factors like finance, ease of implementation, possibility of implementation, other pros and cons, time, and feasibility.
To segregate and monetize the waste, it is still required that a root cause be solved, i.e. improper design of waste disposal site. A detailed design has to be done, but here is a direction from which to proceed further. A benchmark study to find similar disposal sites was conducted. SOPs and University Policies are yet another root cause wherein the University is working without direction or guidance to solve issues.
Flooring is a very neglected asset in a facility, however it is one of the most used asset. The housekeeping agency is responsible for maintaining the floor but even a minor incident can being to light many issues which might have been overlooked. The staff is not trained and they need it. Other options like hiring trained staff, one time cleaning staff, and so on were considered but this is still the most viable proposal. Since the university is still in a transition phase, the recommended requirements for policy and SOP are mentioned.
The facade is yet another overlooked asset. The facade is one important aspect of a building that forms the initial impression on a visitor or a user. However, from various studies and analysis, we also understand that it can save money and energy. The University's facade can be divided into two parts: windows and painted mortar finish. Unclean windows are a nuisance and can also lead to health issues. The proposal is a method to get the windows cleaned. An incident in the University also emphasized the importance of maintaining the windows.
Another aspect of window cleaning and maintenance are inaccessible windows. The proposal here is based on cost, time, and ease of implementation while making aure that the problem is at least acknowledged. Repainting is important, it can save costs but it is not enough. We can include the students to enhance the campus while repainting. This will give the University its own charm and uniqueness it currently lacks. However, repainting with the highly reflective paint can save huge amounts of money and energy for the University. SOP and Policies would ensure that these issues are addressed as and when needed.
After all 15 proposals and assets, a one year FM plan is developed. However, we have made a 2022 FM plan based on the semester and break division of the University. These values are for the proposals only and do not include the current costs and revenue generation. Regardless, the University will benefit on implementing these proposals.